How to choose the best email service for your business?

Email security is at the forefront of business tech solutions in 2023. These tips will help you choose the best provider for your business.

These tips help you choose the best email for your business!
Large companies like Cloudflare increasingly realize how important security has become for businesses, particularly when it comes to email due to threats like phishing, viruses, and more. Now Cloudflare is trying to meet this requirement with add-ons. But when choosing the best email for your business, security must be built it, not added on top. Here we explain what is important when it comes to business email solutions.

Best email for your business

On January 11th Cloudflare announced email security features and data protection tools meant to help secure enterprises against phishing attacks. "You can’t have a complete Zero Trust solution without securing email, given that a huge proportion of all cyber-attacks begin with phishing," said the company’s co-founder and CEO. Their new offering now helps CIOs “deploy advanced Zero Trust email security tools including Remote Browser Isolation and Data Loss Prevention with any email provider in minutes”.

But it’s better to have the most advanced security features enabled by default with a security-focused email provider, instead of having to spend “minutes” on an additional step to protect your business communication. It would also be safer to use an email service with robust built-in security features than to buy security add-ons on top of a legacy email service like Outlook or Gmail.

Once you have finished reading, I'm sure that you will want to delete your Gmail and Outlook account.

Of course, you will also need to consider the differences in terms of cost between all of the options available in 2023.

There are a few key factors to consider when choosing the best email service for your business.

Here are some things to keep in mind:

  1. Number of users: Many email services have different pricing plans based on the number of users. Make sure to choose a service that can accommodate your current and future user base.

  2. Security: Make sure the email service you choose has adequate security measures in place, such as two-factor authentication and end-to-end encryption

  3. Features: Consider what features you will need for your business, such as advanced branding options, email automation, marketing tools, and team collaboration. Some services will be more robust in these areas than others.

  4. Scalability: Choose a service that can grow with your business, so you don't have to switch services as your business expands.

  5. Support: Consider the level of support and resources provided by the service, including documentation, tutorials and customer support.

Popular email services for business include G Suite, Microsoft 365, and Zoho Mail. As businesses have been increasingly prioritizing information security in the past few years, more companies have been shifting towards security-focused email services with end-to-end encryption, like Tutanota. The problem with legacy services like Gmail and Outlook is that these can track their users and collect any data available. The new Outlook even shares your password with their servers, which puts your security and privacy at risk.

You can research and compare each service’s features, pricing, business model and reputation, and see which one aligns best with your business needs, budget and values.

What makes Tutanota the best email service for businesses?

Tutanota is an open-source, secure email service that offers a range of features that are useful for business users, from freelance professionals and small businesses to enterprise-scale companies. Here are some of the key features that Tutanota offers for businesses of any type:

  1. Best security: Tutanota encrypts all emails, calendars and contacts end-to-end. This guarantees that no third party can access your data. We provide more thorough encryption than any other provider - including subject lines, entire address book and calendar meta-data. Other security features include two factor authentication (2FA), session handling and phishing protection. All these make Tutanota the most secure email service while other companies are still playing catch-up.

  2. Custom domains and multiple addresses: You can use your own email domains with DKIM & DMARC support and the option to activate catch-all. You can also add and disable alias addresses according to your needs. All our business plans come with multiple custom domains, enable to you to use up to 5 or 20 extra email addresses, and easily add & manage users.

  3. Team functionality: Tutanota Teams enables you to use shared calendars. Shared mailboxes are also planned to be released in the near future. For now, multiple people can login to one mailbox and use it simultaneously, which helps teams that need to collaborate on customer support or other shared tasks.

  4. Secure Calendar and Contacts management: Tutanota provides a secure calendar and contacts management feature. Event metadata is encrypted as well and calendar notifications are also sent end-to-end encrypted to fully protect your privacy.

  5. Support: Tutanota offers a knowledge base, FAQs, and a forum where users can find help and support, plus direct customer support for paid accounts.

  6. Whistleblower System: You can add Secure Connect, the anonymous and encrypted whistleblower system, to your website so that customers, employees or anyone else can easily and confidentially reach you.

Full encryption with no tracking or ads is built into all the email account types, including the free tier. But our paid plans pack much more features, many of which are critical to business users: more storage at each pricing tier, inbox rules, direct support, unlimited number of calendars, offline support, one or more custom domains, extra email addresses and user management. Our higher-tier business plans also enable you to share entire calendars, receive priority support, enable your employees to log in to their accounts from your website and use your own branding and colors to customize a whitelabel version of Tutanota.

Why your business needs encryption

There are a number of reasons why a business might want to use end-to-end email encryption:

Protection of sensitive information: Businesses often deal with sensitive information such as financial data, confidential business plans, and personal information of customers and employees. End-to-end encryption can help to protect this information from being intercepted by unauthorized parties.

Compliance: Many industries are subject to regulations that require the protection of sensitive information. For example, HIPAA in healthcare, FINRA in finance and GLBA in banking industry all have regulations mandating data protection. Email encryption is a way for businesses to comply with these regulations and avoid penalties for non-compliance.

Protection from cyber-attacks: Email is a common vector for cyber-attacks, and businesses can be vulnerable to having their emails intercepted or compromised. End-to-end encryption can help to protect against these types of attacks by making it more difficult for attackers to read the contents of emails.

Maintaining privacy: Emails of business contain information which the businesses want to keep private. End-to-end encryption can ensure that this information remains private and can't be read by unauthorized parties.

Brand and Reputation protection: A data breach can lead to negative publicity, loss of customers and damage to reputation of the brand. By using end-to-end encryption, businesses can reduce the risk of data breaches and maintain the trust of their customers.

To sum up, our business features, security-centered approach and built-in features, as well as our very competitive price plans make Tutanota the best email service for businesses and entrepreneurs.

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