Quick guide: How to schedule send an email in Outlook, Gmail & Tuta Mail

How to schedule send quick steps

In Outlook:

1. Compose your email
2. Instead of clicking send, select schedule send from the drop-down menu
3. Customize date and time of when your email is to be sent

In Gmail:

1. Compose your email
2. Instead of clicking send, click on the down arrow next to it and select schedule send
3. Personalize your preferred date and time of when your email is to be sent

In Tuta Mail:

1. Compose your email
2. Instead of clicking send in the upper right corner, click on the schedule send icon at the bottom of your message block
3. A new block appears that allows you to individualize the time and date of your email to be sent

Advantages of Schedule Send

You are a night owl and are the most productive at times that do not really align with your office working hours or with company policies. Thus, you probably have been there before: A good business idea, which will immediately improve your business’ success, that comes up in the middle of the night but you cannot write your colleague a detailed email with your brilliant idea at 2:00 am and disrupt their sleep, right? That is why Outlook has implemented the function of schedule send which allows you email scheduling so you can send your email at a set time. This function allows you to work during the times that work best for you and align with your biological rhythm, and write professional emails when it is most convenient for you. This also includes time zone differences or asynchronous work hours. In short, the feature schedule send in Outlook, Gmail and Tuta Mail means that you can set the optimal date and time your email is to be sent which can increase your response rate.

How to schedule send in Outlook

Here you can see how to set up schedule send in your Outlook account.

Overall, the popular email provider Outlook allows you to delay sending your email and allows you to choose a specific day and time of when your email is to be sent best. Outlook on the web as well as on the desktop allows you to use this function of email scheduling by selecting in the drop-down menu, that appears under send, and choose the option of schedule send instead. You then can choose from one of the default options of Outlook or customize your own time of sending the email. After clicking on scheduled send, the scheduled email remains in the draft folder until the scheduled time. If, for some reasons, you change your mind and would like to send the email immediately and not at your scheduled time, you can then do so by opening the email in your draft folder and edit it by clicking on the edit pencil in the top right corner. Then you can click on the option of send now.

When writing an email in Outlook on your phone, whether it is an iPhone or Android, you compose your email as you usually would and tap the three dots next to the send button and click schedule send instead.

Some users of Outlook may not be able to have this function and ask themselves: “Why don’t I have the scheduled send option in Outlook?”. According to Microsoft, the reason is, that this feature is only available for IMAP or POP accounts.

How to schedule send in Gmail

Here you can see how to set up schedule send in your Gmail account.

Like Outlook, Gmail also provides the opportunity to schedule send a google mail. If you want to schedule send an email on your computer, similarly to Outlook, you start by composing an email by clicking on “compose” on the top left. When you are done writing your email you do not click send but instead you have the possibility to select next to the send option a down arrow and select schedule send instead. Then you can personalize your preferred time of sending your email.

When writing a Gmail on your phone or tablet, as well as for Android as for iPhone, after being done with composing your email, you tap the three dots at the top right and then click schedule send and select your preference of the shown options.

Important: Gmail does point out that the emails will be sent in the timezone that you are in and may be sent a few minutes after your scheduled time.

How to schedule send in Tuta Mail

Tuta Mail is the chosen secure email solution of millions of users around the world. Tuta Mail allows you to send secure emails by default thanks to its automatic end-to-end encryption.

Sending emails in Tuta Mail, the private alternative to Gmail is quick and easy! If you do not have a Tuta Mail account, you can sign up here for free. After signing-in to your Tuta Mail, whether in the web or on one of the free desktop clients, you start composing an email by clicking on New Email in the top left. When you are finished writing your email, instead of clicking send in the upper right corner, click on the schedule send icon (just below the subject line). By clicking on the icon, a new block appears that allows you to individualize your time by selecting a date and a time at which the email is to be sent.

Schedule send allows you to email when you want

So now that you wrote the email that will be sent at a scheduled time to your own preferences, your colleagues do not need to know that you lay up all night because you were not able to sleep, or that your brilliant business idea came to you at 2:00 am.

Thanks to email features like schedule send in Tuta Mail, Outlook and Gmail, you now have the freedom to write emails when it suits you, schedule their sending, and communicate when it suits you best!

In Tuta Mail only the sender and intended email recipient can view the email – not even Tuta employees have access to this content. Nobody can monitor your emails, instead your privacy is respected 100%.