How To End An Email (With Examples of Dos & Don'ts)

While we usually know what we would like to say in our emails, what can be challenging is knowing how to end an email. How you close the email helps transport your tone, attention to detail and professionalism. Once you’ve written the body of the email, you might be stuck with the ending and need answers to your questions like, how to end an email professionally, how to end an email formally and how to politely end an email. There are many different emails – personal and professional ones - that require different email sign-offs, but don’t worry, we are here to help.

We’ve put together a collection of examples to help you best end an email depending on your scenario. From ending an email professionally to ending an email casually – we have your email sign off questions covered.

How to end an email professionally

There are many occasions we need to sound professional when writing emails, and while you may sound professional at the start or within the written email body, how you sign off the email is just as important.

Maybe you need an appropriate email ending for a job application, a professional email ending for your boss, or maybe it’s to the CEO of the company.

Either way, here’s our list of the most common professional and safe ways to end an email:

• Best regards
• Warm regards
• Best wishes
• Sincerely
• Respectfully
• Thank you
• Many thanks
• Thank you in advance

Tips for signing off an email professionally:

Always use a closing line: After you’ve written the body of the email, you always need to end this with a closing line. This closing line indicates that your message is complete. The closing line of your email should show gratitude and also have a call-to-action (CTA) or some kind of statement that shows you are waiting for a response or motivates the recipient to respond. After this closing line, you should use one of the sign-offs we’ve mentioned above.

Include your contact information: If you’re writing a formal email for professional reasons, we recommend always including additional contact methods like your phone number.

Closing lines before ending a professional email could be the following:

• Looking forward to hearing from you.

• Please let me know if you need anything else.

• Please let me know if you have any further questions.

• Thank you for your consideration.

How to end an email casually and friendly

Here’s our list of causal email endings, that are friendly and widely used.

• Best
• Cheers
• Take care
• See you soon
• Talk soon
• Have a great day
• Thanks

Email endings to avoid

If you’re writing an email for business or a formal email, please avoid using these sign offs! Remember, your email closing directly impacts your tone and professionalism of what you’ve said.

• Thx or Rgrds
• Love
• Xoxo
• Yours faithfully / Truly
• Sent from my iPhone
• No closing at all

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