Outlook alternative: Comparing Microsoft Outlook vs Tuta

MS Outlook is one of the oldest and most widely used email provider for businesses. What are the pros and cons of using Tuta vs this legacy service?

Key differences between Tuta & Outlook

Encryption: Outlook only offers encrypted transmission (TLS), while Tuta’s end-to-end encryption includes not only TLS but also contact details, subject lines, email storage and all calendar and event information, and it also has a very easy option to encrypt emails sent to people not using Tuta.

Security: Tuta offers all of the security features you would get with an Outlook account like TOTP and U2F for second factor authentication, and GDPR-compliance by default, plus a few key additions like a no-log policy, no third-party captcha, all clients are open-source, and our servers are based in Europe.

Business features and usability: Typically Outlook users are primarily focused on business email features and integrations with other enterprise tools. While Outlook offers more out-of-the-box integrations, Tuta’s business packages include all of the features like custom domains, option to customize with your branding, multi-user support and alias email addresses, plus exclusive features like an encrypted calendar. Additionally, securing business communications with Outlook require using third-party add-ons, while Tuta encrypts everything by default, which means better usability. All of these features make Tuta the best email service for businesses.

Sustainability: All your data is stored on our own secure servers powered with 100% renewable energy. Our offices' electricity comes from a renewable energy provider that actively invests into building new facilities for producing renewable energy.

Pricing: All our paid plans offer more features for a lower price compared to their Outlook counterparts.

Outlook vs Tutanota:

What makes Tuta a great Outlook alternative is its focus on security, privacy and open source. Things that set Tuta apart from Outlook are top notch security features such as automatic encryption of all data and two factor authentication. At Tuta your data remains your data: We protect your privacy and make sure that you are not being tracked or profiled. We do not compromise on security and privacy - ever.

Encrypted transmission (TLS)
End-to-end encrypted email storage
End-to-end encryption of all internal emails
Easy end-to-end encryption to external recipients
End-to-end encrypted storage of all contact details
Encrypted email subject lines
TOTP for second factor authentication
U2F for second factor authentication
No third party captcha
No-log policy
Servers in Europe
No offices in the USA
Custom domains
Unlimited custom domain email addresses
Multi-user support
Email alias addresses
Whitelabel customizations
Encrypted calendar
Server IMAP support
Offline support in mobile & desktop clients
Inbox rules / smart filters
Conversation view
Access on any device
App on F-Droid
Own desktop clients
Zero-knowledge full-text search
Low starting price
Special offer for NPOs

Outlook vs Tuta Summary

When it comes to choosing an email service, security and convenience are two important factors to consider. Outlook and Tuta are two popular options, each offering its own unique features and benefits.

Outlook is a well-established email provider that has been around for many years. It is widely used by businesses and individuals alike, and is known for its comprehensive email, calendar, and task management features. However, when it comes to security, Outlook falls short as it does not provide end-to-end encryption for emails by default. This means that if you're using Outlook for sensitive business communications, there is a risk that your emails could be intercepted or accessed by unauthorized parties. Alternatively, you could use third-party add-ons to make Outlook more secure, but this typically means an additional cost and an additional step in your workflow, in exchange for less thorough encryption than with a service like Tuta.

While legacy email services like Outlook have been around for so long that many consider it the default, there are downsides to using aged technology: the most popular big tech email programs are vulnerable to cyber-attacks.

Focus on security & privacy

Unlike Outlook, Tuta was designed with security in mind and offers encrypted email as its main feature. Tuta uses end-to-end encryption for all of your information, which means that your emails are encrypted from the moment you send them, and are only decrypted when the recipient receives them. The same applies to all of the data related to your calendars. This provides an extra layer of security and peace of mind, especially for businesses that handle sensitive information.

In addition to its high level of security and built-in encrypted calendar, Tuta business plans also include an optional encrypted contact form that can be easily integrated into your website or intranet, which is particularly useful for businesses operating in countries where they are required to provide a secure anonymous communications channel for whistleblowers, complaints and other sensitive communications. This makes Tuta a convenient all-in-one solution for business email needs.

Create an Outlook email address?

Tuta is a great option to consider as an Outlook alternative.

If you're looking to create an Outlook email address, consider an email service that prioritizes security and privacy instead. Tuta's many exclusive features make it the most secure email service all-around.

Switch to Secure Emails Today

Switch now and simply forward your emails to Tuta!

First of all: Register your personal Tuta email address.

Then follow these easy steps to forward all emails from Outlook to Tuta:

  1. Open Outlook in a browser and log in.

  2. At the top of the page, select 'Settings' -> 'View all Outlook settings'.

  3. Select 'Mail' -> 'Forwarding'.

  4. Select 'Enable forwarding'.

  5. Here you can enter your new Tuta email address to forward all incoming emails.

  6. Confirm your entry by clicking 'Save'.

From now on all emails sent to your Outlook account will be automatically forwarded to Tuta. You can inform important senders of your new Tuta email address and delete unimportant ones. This way, once you stop the auto-forward in Outlook, you will have a much cleaner inbox and get rid of all the unwanted newsletters that have accumulated over the last couple of years.

Welcome to the encrypted side!

No Tracking
With end-to-end encryption and 2FA, your emails have never been more secure. The built-in encryption guarantees that your mailbox belongs to you: Nobody can decrypt or read your data.
We Love Open Source

Tuta is open source so security experts can verify the code that protects your emails. Our Android app is Google-free making Tuta the best open source email service.

On Any Device
Our apps for iOS, Android & desktops let you send secure emails wherever you are. Our fast web client & apps make sure email encryption is a pleasant experience.

The secure Outlook alternative that respects your right to privacy.

The most thorough encryption features on the market, as well as two-factor authentication, session handling, phishing protection and much more make Tuta the best email service from a cyber security point of view.

In addition to its highly secure email service, Tuta also includes a built-in calendar and an optional contact form that’s easily integrated into your website, making it a convenient all-in-one solution for business email needs. This means that you can manage your emails, appointments, and tasks all in one place, without having to switch between different tools.

In addition to its end-to-end encryption, another advantage of Tuta is its user-friendly interface, which is designed to be simple and intuitive making it easy for anyone to get started. Whether you're a tech-savvy professional or a beginner, you'll be able to get up and running with Tuta quickly and easily. On the other hand, Outlook can be more complex and may require a steep learning curve for those who are unfamiliar with its features.

In terms of cost, both Outlook and Tuta offer free and paid plans. Outlook's free plan, Hotmail, is limited in terms of features and storage, while its paid plans offer more comprehensive email and calendar tools. On the other hand, Tuta's free plan is more generous, offering a decent amount of storage and a full range of security features. For businesses, Tuta's paid plans are competitively priced and offer a range of features that are suitable for small, medium and large organizations at lower costs than Microsoft Outlook.

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